Marchon Partners Blog Should You Use a Staffing Company to Payroll Your Employees? Here’s Why It Might Be a Smart Move

If your business is growing, juggling contractors, or scaling teams for seasonal work, managing payroll can feel like a full-time job—and that’s before you factor in taxes, benefits, and compliance headaches. One increasingly popular solution? Partnering with a staffing company to payroll your employees.

No, this doesn’t mean handing over hiring decisions or giving up control of your team. It means leveraging the administrative and legal backbone of a staffing firm to streamline how you pay workers, stay compliant, and reduce overhead. Sound interesting? Here’s how it works—and why it might be the smartest move you make this year.

First, What Does It Mean to "Payroll Through a Staffing Company"?

In simple terms, it means your employees (or contractors, freelancers, interns, etc.) are on the staffing company’s payroll, not yours. You still source, select, and manage the workers—they just become W-2 employees of the staffing agency.

The staffing firm handles all the backend legwork:

• Processing wages & issuing paychecks or direct deposits
• Withholding and remitting payroll taxes
• Providing benefits (if applicable)
• Handling workers’ comp and unemployment insurance
• Issuing W-2s at year-end
• Staying compliant with federal, state, and local labor laws

This is often called “employer of record” (EOR) service, and it’s one of the easiest ways to reduce your administrative burden—especially for contingent or project-based workers.

Why Would a Company Do This?

There are a few scenarios where using a staffing firm for payroll makes total sense:

• You’re hiring quickly but don’t have time to build internal HR/payroll capacity
• You want to onboard interns, temps, or short-term contractors without the legal complexity
• You’re testing out employees before hiring full-time (a “try-before-you-buy” approach)
• You want to stay compliant in multiple states without registering as an employer in each
• You’re outsourcing HR/payroll to focus more on your core business

The Big Wins: How This Saves Cost and Time

 1. Lower HR & Payroll Overhead

Hiring and training HR/payroll staff is expensive. According to the U.S. Bureau of Labor Statistics, the median salary for HR specialists was $66,130 in 2024—and that’s just one person. Add in payroll software licenses, benefits management, training, and risk of errors, and things get expensive fast.

Staffing firms spread those costs across dozens (or hundreds) of clients, which means you pay a flat, per-employee fee, typically ranging from 15%–25% of wages—but without needing to hire or manage internal HR/payroll resources.

Real-world example:
Let’s say you’re hiring 10 contractors at $30/hour for a 6-month project. Paying them directly means handling:

• I-9 verification and onboarding
• Payroll tax withholdings
• Workers' comp insurance
• W-2 issuance
• Any legal liability tied to employment

With a staffing company, you pay one invoice, and they take care of the rest.

2. Time Savings You Can Actually Feel

Running payroll manually, even with software, can be a time drain. Add in PTO tracking, holiday pay, benefits deductions, and managing multiple tax jurisdictions, and it’s a headache waiting to happen—especially if you're growing quickly.

When you use a staffing agency, you don’t touch the admin. Your time is freed up for hiring strategy, team development, or business growth instead of filling out forms or calling your tax advisor every time a compliance rule changes.

3. Built-in Compliance & Risk Protection

Labor laws change constantly—by state, city, and industry. Misclassify a worker, mess up tax filings, or fall out of compliance with benefits or ACA mandates, and it can cost you big.

Staffing companies stay on top of this because it’s their business to do so. That means:

• Proper classification of employees vs. contractors
• Timely tax filings
• Workers’ comp coverage
• Legal defense if wage or employment claims arise

Translation: Fewer legal risks, fewer fines, and fewer "uh-oh" moments.

Bonus Perks You Might Not Expect

• Try-before-you-hire: Convert temp workers to full-time employees once you’re sure they’re a fit
• Out-of-state expansion: Staff up in other states without registering as an employer there
• Easy benefits access: Some staffing partners offer health, dental, and 401(k) plans to your payrolled workers
• Onboarding support: They handle the paperwork, background checks, and onboarding tasks

So, Is This the Right Move for Your Company?

It’s a great fit if:

• You want to move fast without growing overhead
• You need to manage risk without hiring an entire HR/legal team
• You’re working with temporary, remote, or part-time talent
• You’d rather focus on hiring and productivity, not paperwork

It’s especially useful for:

• Startups & scaleups
• Project-based or seasonal businesses
• Creative & tech teams using contractors
• Organizations growing into new states or markets

Final Thoughts

Using a staffing company to payroll your employees isn’t just about outsourcing a task—it’s about buying back your time, reducing risk, and scaling with less friction. And in a business environment where speed, flexibility, and compliance are all top priorities, it’s a solution more companies are choosing every day.